September '21 Meeting Minutes

1.  Call to Order: 9:31 am

Nicole Polit, Dominga Silva, Stephanie Viado, Yasmin, Angel Ridley, Anita Ussery, Azin Shabankareh, Demetrius Martin, Erica Knighton, John Broussard, Lauren Ayers, Leticia Gonzales, Melanie Jones, Munira Shallwani, Muriel Stephanie Fernandes, Rachel Ndeto, Shannon Fields, Shruti, Bridgette Matthews, Elizabeth Tellez

**Not enough board members to vote on anything

2. Approval of PTO Bylaws

Will not approve today, but the same bylaws we’ve been using

3. Voting Protocol/Official determination of Voting Quorum

In order to vote we must have half plus 1 in attendance - we need 7, we only have 6 members today

4. General Housekeeping and School Etiquette

No visitors allowed at the time.

When we can visit, be respectful of classes going on - don’t just pop into teacher’s classrooms.

Don’t take away any instructional time from teachers

5. Treasurer and Financial Reports

will report on next meeting

6. Upcoming Events:

• 9/9 – Open House Virtual - teachers will send out links, 2 sessions: Primary first, Intermediate later; Ms. Blankenship will also give information over Destination Imagination
• 9/23 – Early Release (12:10pm) - lunch will be served
• 9/24 – No School - teacher work day
• 10/6 – Fall Picture Day - in the past we have had volunteers help, but probably will not happen this year - Ms. Viado is checking on that
• 10/7-11 – No School
• 10/13 – October PTO Meeting 6:45pm - as of right now it will be on zoom again.

7. Principal’s Remarks

Keeping safety measures up to keep cases down - If individual has a positive case, will send letter to entire class, then will also send an email to the entire BBE community

Dashboard shows 1400 students at BBE - that is because the Virtual Learning Program is housed on our master schedule and will be apart of our accountability (STAAR, Attendance…) Fixed so the + cases reported from VLP don’t count to BBE or our percentage.

We have about 690 students on campus

Will put Spirit Nights on Marquee - send her the dates of each spirit night

Discussed Open House (see open house notes)

8. Teacher Rep Remarks – upcoming volunteer needs, hopes for the year, etc.

No teacher in attendance

Will check if volunteers can go to teacher center for teachers

9. Committee Reports

• Program Development – status of shirt sales, upcoming spirit nights and dates

Shirt Sales: 154

Spirit Night at Ramble Creek: $221.75

Next Spirit Night: Sept 20 at Chick-fi-la; October possible at local Indian; November Spring Creek BBQ; January back to Ramble Creek

• Treasurer/FO – approve budget for 2018-2019

Still working on budget - will approve through email so we don’t have to wait until October

• Ways & Means – fundraising plan for the year

Big Kahuna going on - ran through the school, not PTO. Ends September 14th

• Hospitality – plan for the year, dates of events

Dec 17th half day - plan something for teachers

Teacher Appreciation week

May 27th - Teacher luncheon: options: BJ brewery, Jason’s Deli, Viado says teachers prefer hot meals-look into district catering - get on their calendar early as they will book up; Ms Viado will send a list of other ideas

Ms Viado would also like to partner up to do something little for the teachers every month

• Membership – Membership update

125 families and staff

Video will play during virtual open house

Raffle a free yearbook for everyone who joins by Friday 9/10

Viado has staff who join PTO wear jeans 

• Sponsorship – sponsor update

Can give less than $50 to be a sponsor - just won’t be listed

Elizabeth is reaching out to businesses and feels it is going well

10. New Business

Transportation is hiring drivers and monitors - tell everyone you know!

Dominga looking into where to do JA training - maybe HOA, or neighborhood pavilions  ; JA is ready when she is ready - hoping to be able to have parents do it in the Spring

11. Adjourn: 10:03 am