AGENDA Brazos Bend Elementary PTO November 13, 2024 9:30AM Location: Extended Day PRESIDENT/ VP REPORT ● Approve Previous Meeting Minutes - September & October ● Bylaws ● Spirit Shirts TREASURER & FINANCIAL OFFICER ● Approve Treasurer Notes - August & September ● Approve 2024 - 2025 Budget COMMITTEE REMARKS ● Teacher Representative Ms.Kulhanek Flocabulary and Nearpod Subscription ● Membership 179 Paid Members ● Program Development -POSITION OPEN! YogurtLand $100.00 Canes $ Total Earned: $426.24 ● Class Parties 117 Paid Holiday Party 12/20/24 ● Ways & Means Fall Festival ● Hospitality ● Junior Achievement ● Masterpiece Art ● Yearbook CALENDAR ● November 14: Spirit Night: CHUY’S Sugar Land 4PM - 9:30PM ● November 18 - 22: Party Due’s Contest ● November 20: CPAC Meeting 5PM ● November 25 - 29: HOLIDAY BREAK/NO SCHOOL ● December 9: Tip Top Holiday Shop Starts! ● December 11: PTO Meeting 9:30AM ● December 12: Tip Top Holiday Shop Ends ● December 12: 5th Grade Musical Performance ● December 20: Winter Party ● December 20: Early Release 12:05PM ● December 23 - January 8: HOLIDAY BREAK/ NO SCHOOL VOLUNTEER OPPORTUNITIES ● Friday Popcorn ● Tip Top Holiday Shop ● Winter Party ● Library Support ● Bike Bus NEW BUSINESS PRINCIPAL & VP REMARKS Time Adjourn: *Dates Subject to change

PTO MEETING MINUTES Wednesday October 9, 2024 6.30PM In Attendance: Nicole Polit, Miguel Hernandez, Felicia Bolden, Emily Hickman, Yasmin Arslan, Courtney Border, Abhishek Shankar, Kevin Sayre, Sohini Tomar, Elizabeth Miceli, Tara Phillips, Janet Livesey, Joshua White, Yasmin Ansari White, Cyma Yousuf, Erin Grace, Lindsay Kulhanek 1.Call to order at 6.04pm 2.President/VP report: Spirit shirt update: Have sold a total of 391 - totally sold out of Y large. 3.Treasurer & financial officer: Largest collection last month was for class parties but Cyma needs to double check if that figure was added. $3,600 for spirit shirts, $40 for spirit items, $30 for sponsorships, $104 for yearbooks. Some outgoing funds for Meet the Teacher. $6,700 coming in. $5,700 outgoing. Petty cash sits there for in person payments, we keep a $200 float. Yasmin question – are we performing better than last year or not? Nicole answered – not a fair comparison just yet, but cautiously can say we are doing a little better this year. Budget discussion: September board meeting has been set for 10/23 to discuss the budget, which you can access on the PTO website if anyone wants to evaluate and bring their thoughts and comments. Cyma question – last year we had approx. $37,000 end of last year in the account, is that okay, how much of a cushion do we need or want and what could we spend that money on to benefit the school? Nicole answered – ideally 1 year operating expenses in case we can’t fundraise or another covid happens. We would have to look at what our bare minimum running costs are. We do have some excess funds right now so let’s get some ideas on what we could spend that money on. Collections are up, and spending is also up. Elizabeth M question – could we possibly spend some of that money on carts for kids in the junior classes who switch classes but then don’t switch back and therefore take headphones and other such items home every day. Lindsay K answered – 3rd graders do switch back so lots of items stay in their classrooms, 1st and 4th are different and don’t switch back, she will talk to the 1st grade teachers and PTO could possibly purchase carts or trays for those items to stay safe at school. 5.Approve Treasurer notes for August: There are not enough board members present to vote. 6. Approve Meeting minutes for September: There are not enough board members present to vote. 7.Calendar: OCTOBER Oct 18 – Fall Festival Oct 24 – Fall Picture Day: need to ask Ms Atkins if she needs parent volunteers Oct 25 – Coffee with the counselor @ 8.15am Oct 25 – Fort Bend Education Foundation: Sugar Shindig Event The campus with the most participation wins a prize & the most staff wins a prize Oct 29 – 3rd Grade musical Patriotic performance 6.00-7.00pm NOVEMBER Nov 1 – No School Nov 4 to 8 - Book Fair Nov 8 – Veterans Celebration Nov 13 – PTO Meeting @ 9.30am 8.Committee Remarks: Sponsorship: AZIN (email update) Membership: TARA 175 paid members, 139 families, 36 staff/teachers. Added 44 students and 23 teachers this month. 3rd grade won the popsicle party class prize (likely to be held on Wed after the break. Mrs Kulhanek won recess & lunch coverage for that day also. Program Development: SHAZIA (absent) Fat Boys Pizza check for $346.24 has been received. No plans for November yet, but Sierra has reached out to Chuy’s. Still waiting on checks from Raising Canes and Yogurtland. Ways & Means: Tara has created a map for all the Fall Festival stations and linked a QR codes for people too. The silent auction will begin this Saturday, there is a link on the bbepto website. There are 74 items to bid on. Hospitality: EMILY The next lunch for teachers is 15 October. Junior Achievement: JANA (absent) no update Masterpiece Art: SUE ELLEN (absent) no update Yearbook: YASMIN and MITI It is set up, please encourage everyone to upload photos. They have decided to sell pre-orders for the Yearbook, on the PTO website. If we sell at least 20 yearbooks by the end of October we will get a $50 credit which will cover the yearbooks we’re giving away for the fall festival auction. Yasmin question – has Mrs Scholl nominated ambassadors to take photos and help with yearbook layout? Dr Bolden confirmed that yes ambassadors have been appointed and they are working on a schedule. 9.Volunteer Opportunities: Need some Friday popcorn helpers. Fall Festival station volunteers are required. Library support & Book Fair helpers are needed. 10. New Business: N/A 11.Principal & VP remarks: Dr Bolden – we are looking at all of the families in this community. There are lots of people with businesses and resources and we don’t know who they are and what they offer so we want to create a business directory a bulletin board in the cafeteria hallway advertising local families businesses. Who in our school community can be our plumber, beautician, hairdresser, mechanic etc. Dr Bolden wants to hear from us, how are we feeling, what’s going on? Yasmin question – Can it be part of campus or FBISD curriculum where the kids can learn Spanish. Maybe an outclass, run by parent volunteers, could we incorporate it like MA and JA as a free parent-led program in the classroom? And also behavior-wise her 1st grade son is struggling to always be on level 0 and sit still and be so quiet, feels like he can’t be a kid anymore, can anything be done? Dr Bolden will go over some transition lessons. Elizabeth question – still struggling with Schoology login. Mr Hernandez offered to do another tech training night. Dr Bolden – thank you, this year is feeling better, there are significantly less behavior issues, less bullying. Lindsay Kulhanek passed on thanks from the teachers to all of those who sorted and delivered the PBIS rewards. Miguel Hernandez is trying to secure a Global Vending book machine. The vendor is approved, just waiting on the contracts. Can pay for the books in the machine via earned tokens. Will refill the machine using our scholastic dollars earned during Book Fair. 12.Meeting adjourned at 6.47pm

Click here to see the proposed budget for 2024-2025