AGENDA Brazos Bend Elementary PTO November 13, 2024 9:30AM Location: Extended Day PRESIDENT/ VP REPORT ● Approve Previous Meeting Minutes - September & October ● Bylaws ● Spirit Shirts TREASURER & FINANCIAL OFFICER ● Approve Treasurer Notes - August & September ● Approve 2024 - 2025 Budget COMMITTEE REMARKS ● Teacher Representative Ms.Kulhanek Flocabulary and Nearpod Subscription ● Membership 179 Paid Members ● Program Development -POSITION OPEN! YogurtLand $100.00 Canes $ Total Earned: $426.24 ● Class Parties 117 Paid Holiday Party 12/20/24 ● Ways & Means Fall Festival ● Hospitality ● Junior Achievement ● Masterpiece Art ● Yearbook CALENDAR ● November 14: Spirit Night: CHUY’S Sugar Land 4PM - 9:30PM ● November 18 - 22: Party Due’s Contest ● November 20: CPAC Meeting 5PM ● November 25 - 29: HOLIDAY BREAK/NO SCHOOL ● December 9: Tip Top Holiday Shop Starts! ● December 11: PTO Meeting 9:30AM ● December 12: Tip Top Holiday Shop Ends ● December 12: 5th Grade Musical Performance ● December 20: Winter Party ● December 20: Early Release 12:05PM ● December 23 - January 8: HOLIDAY BREAK/ NO SCHOOL VOLUNTEER OPPORTUNITIES ● Friday Popcorn ● Tip Top Holiday Shop ● Winter Party ● Library Support ● Bike Bus NEW BUSINESS PRINCIPAL & VP REMARKS Time Adjourn: *Dates Subject to change
PTO MEETING MINUTES Wednesday October 9, 2024 6.30PM In Attendance: Nicole Polit, Miguel Hernandez, Felicia Bolden, Emily Hickman, Yasmin Arslan, Courtney Border, Abhishek Shankar, Kevin Sayre, Sohini Tomar, Elizabeth Miceli, Tara Phillips, Janet Livesey, Joshua White, Yasmin Ansari White, Cyma Yousuf, Erin Grace, Lindsay Kulhanek 1.Call to order at 6.04pm 2.President/VP report: Spirit shirt update: Have sold a total of 391 - totally sold out of Y large. 3.Treasurer & financial officer: Largest collection last month was for class parties but Cyma needs to double check if that figure was added. $3,600 for spirit shirts, $40 for spirit items, $30 for sponsorships, $104 for yearbooks. Some outgoing funds for Meet the Teacher. $6,700 coming in. $5,700 outgoing. Petty cash sits there for in person payments, we keep a $200 float. Yasmin question – are we performing better than last year or not? Nicole answered – not a fair comparison just yet, but cautiously can say we are doing a little better this year. Budget discussion: September board meeting has been set for 10/23 to discuss the budget, which you can access on the PTO website if anyone wants to evaluate and bring their thoughts and comments. Cyma question – last year we had approx. $37,000 end of last year in the account, is that okay, how much of a cushion do we need or want and what could we spend that money on to benefit the school? Nicole answered – ideally 1 year operating expenses in case we can’t fundraise or another covid happens. We would have to look at what our bare minimum running costs are. We do have some excess funds right now so let’s get some ideas on what we could spend that money on. Collections are up, and spending is also up. Elizabeth M question – could we possibly spend some of that money on carts for kids in the junior classes who switch classes but then don’t switch back and therefore take headphones and other such items home every day. Lindsay K answered – 3rd graders do switch back so lots of items stay in their classrooms, 1st and 4th are different and don’t switch back, she will talk to the 1st grade teachers and PTO could possibly purchase carts or trays for those items to stay safe at school. 5.Approve Treasurer notes for August: There are not enough board members present to vote. 6. Approve Meeting minutes for September: There are not enough board members present to vote. 7.Calendar: OCTOBER Oct 18 – Fall Festival Oct 24 – Fall Picture Day: need to ask Ms Atkins if she needs parent volunteers Oct 25 – Coffee with the counselor @ 8.15am Oct 25 – Fort Bend Education Foundation: Sugar Shindig Event The campus with the most participation wins a prize & the most staff wins a prize Oct 29 – 3rd Grade musical Patriotic performance 6.00-7.00pm NOVEMBER Nov 1 – No School Nov 4 to 8 - Book Fair Nov 8 – Veterans Celebration Nov 13 – PTO Meeting @ 9.30am 8.Committee Remarks: Sponsorship: AZIN (email update) Membership: TARA 175 paid members, 139 families, 36 staff/teachers. Added 44 students and 23 teachers this month. 3rd grade won the popsicle party class prize (likely to be held on Wed after the break. Mrs Kulhanek won recess & lunch coverage for that day also. Program Development: SHAZIA (absent) Fat Boys Pizza check for $346.24 has been received. No plans for November yet, but Sierra has reached out to Chuy’s. Still waiting on checks from Raising Canes and Yogurtland. Ways & Means: Tara has created a map for all the Fall Festival stations and linked a QR codes for people too. The silent auction will begin this Saturday, there is a link on the bbepto website. There are 74 items to bid on. Hospitality: EMILY The next lunch for teachers is 15 October. Junior Achievement: JANA (absent) no update Masterpiece Art: SUE ELLEN (absent) no update Yearbook: YASMIN and MITI It is set up, please encourage everyone to upload photos. They have decided to sell pre-orders for the Yearbook, on the PTO website. If we sell at least 20 yearbooks by the end of October we will get a $50 credit which will cover the yearbooks we’re giving away for the fall festival auction. Yasmin question – has Mrs Scholl nominated ambassadors to take photos and help with yearbook layout? Dr Bolden confirmed that yes ambassadors have been appointed and they are working on a schedule. 9.Volunteer Opportunities: Need some Friday popcorn helpers. Fall Festival station volunteers are required. Library support & Book Fair helpers are needed. 10. New Business: N/A 11.Principal & VP remarks: Dr Bolden – we are looking at all of the families in this community. There are lots of people with businesses and resources and we don’t know who they are and what they offer so we want to create a business directory a bulletin board in the cafeteria hallway advertising local families businesses. Who in our school community can be our plumber, beautician, hairdresser, mechanic etc. Dr Bolden wants to hear from us, how are we feeling, what’s going on? Yasmin question – Can it be part of campus or FBISD curriculum where the kids can learn Spanish. Maybe an outclass, run by parent volunteers, could we incorporate it like MA and JA as a free parent-led program in the classroom? And also behavior-wise her 1st grade son is struggling to always be on level 0 and sit still and be so quiet, feels like he can’t be a kid anymore, can anything be done? Dr Bolden will go over some transition lessons. Elizabeth question – still struggling with Schoology login. Mr Hernandez offered to do another tech training night. Dr Bolden – thank you, this year is feeling better, there are significantly less behavior issues, less bullying. Lindsay Kulhanek passed on thanks from the teachers to all of those who sorted and delivered the PBIS rewards. Miguel Hernandez is trying to secure a Global Vending book machine. The vendor is approved, just waiting on the contracts. Can pay for the books in the machine via earned tokens. Will refill the machine using our scholastic dollars earned during Book Fair. 12.Meeting adjourned at 6.47pm
Summary of the month ended September 30, 2024: Collected: . $1,000.00 = Sponsorship . $834.00 = Spirit Nights . $660.00 = Shirts - Spirit . $200.00 = Petty Cash income . $168.00 = Class parties . $107.00 = Donations . $94.00 = Membership dues . $80.00 = Birthday Marquee . $0.02 = Interest - Wells Fargo Svg $3,143.02 Paid: . $1,402.46 = Fall Festival . $500.17 = PBIS Incentives . $244.63 = VIPS . $200.00 = Petty Cash . $100.00 = Teacher Grants . $40.00 = Art Grant . $97.74 = Hospitality . $50.00 = Pre-K Field Trip . $22.97 = Grandparents Day $2,657.97 Summary of the month ended August 31,2024 ∙ $600.00 = Birthday Marquee ∙ $644.00 = PTO Membership ∙ $3,600.00 = Spirit Shirts ∙ $48.00 = Spirit Items ∙ $300.00 = Sponsorships ∙ $125.00 = Donations ∙ $104.00 = Yearbook ∙ $200.00 = Petty Cash (Meet the Teacher) . $0.03 = Interest (Savings Account) ∙ $1,116.00 = Class Parties $ 6,737.03 Paid: ∙ $2,703.49 = Spirit Shirts . $ 78.11 = Photo copies . $125.00 = Insurance . $313.44 = Board Shirts . $459.98 = Grants . $212.16 = Grandparents Day . $1,311.26 = Hospitality . $200.00 = Petty Cash (Meet the Teacher) . $151.90 = PayPal Fees . $12.00 = Website Host . $180.00 = VIPS $ 5,747.34
AGENDA Brazos Bend Elementary PTO October 9, 2024 6PM Location: Library PRESIDENT/ VP REPORT ● Spirit Shirt update TREASURER & FINANCIAL OFFICER ● Budget Discussion ● Approve Treasurer Notes - August ● Approve Previous Meeting Minutes - September Minutes CALENDAR ● October 10,11,14,15: NO SCHOOL ● October 18: Fall Festival ● October 24: Fall Picture Day ● October 25: Coffee with the Counselor 8:15AM ● October 25: Fort Bend Education Foundation: Sugar Shindig ● October 29: 3rd Grade Musical Patriotic Performance 6:00 PM - 7:00 PM ● November 1: NO SCHOOL ● November 4 - 8: Book Fair ● November 8: Veterans Celebration COMMITTEE REMARKS ● Sponsorship ● Membership - 175 Paid Members ● Program Development Fat Boy’s Pizza $346.24 ● Ways & Means Fall Festival ● Hospitality Next Lunch 10/15/24 ● Junior Achievement ● Masterpiece Art ● Yearbook VOLUNTEER OPPORTUNITIES ● Friday Popcorn ● Fall Festival ● Library Support/ Book Fair NEW BUSINESS PRINCIPAL & VP REMARKS Time Adjourn: *Dates Subject to change
PTO MEETING MINUTES Wednesday Sept 4, 2024 9.30AM In Attendance: Sierra Jefferson, Yasmin Arslan, Dominga Sawant, Emily Hickman, Elsa Tung, Tara Philips, Stacy Zwerneman, Kevin Sayre, Letty Gonzales, Jana Nassar, Nicole Polit, Felicia Bolden, Courtney Border, Erin Grace, Elizabeth Miceli, Muhammad Qureshi, Elaine Sia, Malhorie Fane, Cyma Yousuf, Yasmin White, Catherine Writer, Jennifer Scholl, Sue Ellen Bhayani, Lilian Cruz, Janis Moore 1.Call to order 9.31am 2.Alley ‘Staging Stem’ interactive presentation: Katie from FBISD Arts Integration and Matthew from Alley. If PTO has extra funds can we use those to help Alley theatre get into more classes incl SAILS and other sped classes especially. Approx. cost is $1200-1500 for 1 week across 1 grade level. 30-45 mins. Less for PD for teachers. 3 pre-k classes for 2 weeks. 1 PD session (pay per hour $400) Currently we are already covered and paid up for one week 1-2-3-4-5th grades already. Reach out if you have any grant funding application ideas, and can partner with Alley to apply for those grants. 3. PTO portion of the meeting begins at 10.25am 4. Introduce all our board members who were present. Each stood up, introduced themselves by name and Board position. 5. Sierra: our main communication is via the Facebook group, then also via email. Please make sure you a member of the facebook group. 6. Voting & quorum: to vote successfully we require a quorum which is half the board members plus 1. Therefore 10 board members need to be present for voting on issues. 7.Approve Bylaws document: Sierra wants to propose making some changes to the current bylaws. After some discussion between Sierra and Nicole it was decided that a special meeting needs to be called to address the bylaws which will be held at a time and date to still be decided. 8. Budget: Cyma Yousuf went over the Budget in detail (this document can be found on the PTO website under Documents). The bottom line is we net approx. $10,000 at the end of last year. Not everyone has had enough time to look over and address the proposed Budget for 24-25 so a separate meeting is required to go over the details and approve the budget. 9. Approve Treasure Notes for May & June. Nicole motions, Kevin seconds, vote: all in favor. Motion approved. 10. Approve Meeting minutes for May. Erin motions, Emily seconds, vote: all in favor. Motion approved. 11. Calendar SEPTEMBER Sept 5 – Open House at 5pm Sept 6 – Grandparents Day Lunch Sept 12 – Spirit Night @ Raising Cane’s from 4-8PM Sept 18 – Coffee with the Counselor @ 8.15AM Sept 20 – Blood Drive from 1-4PM Sept 25 – CPAC Meeting @ 5PM Sept 26 – Early Release @ 12.10PM Sept 27 – No School/Professional Learning Day OCTOBER Oct is National Principal Month Oct 2 – Custodian Appreciation Day Oct 9 – PTO Meeting @ 6PM Oct 18 – Fall Festival Oct 24 – Fall Picture Day Oct 25 – Fort Bend Education Foundation: Sugar Shindig Event NOVEMBER Nov 4 to 8 - Book Fair 12. Volunteer Opportunities Friday Popcorn, Room Ambassadors, Library Support & Drop Off/Dismissal Duty. Check out the website and sign up to help support our teachers! https://www.bbepto.org/take-action Elsa (our VIPS board member), introduced herself, mentioned that she is participating in FBISD Volunteer training tomorrow, and would love any thoughts and suggestions on how to best serve the school and get more parents involved. 13. Committee Remarks Sponsorship: AZIN we currently have 4 sponsors and always looking for more. Please send Azin your suggestions for local businesses who may be interested azinshabankareh@yahoo.com Membership: TARA last year we had a total of 151 students paid dues and 42 of 66 teachers/staff. This year we are at 129 students paid and 13 of 66 teachers/staff. Tara will be running a grade level contest next week (Sept 9-13) and provide prize (still to be confirmed like ice cream or popsicle party, extra recess, popcorn). Additionally there will be a contest for the teachers – whoever has paid by the end of the week will be entered into a raffle to win Gift Cards or something else. Emily suggested covering their lunch and recess as a prize too. Tara is waiting on the Teacher Leaders to respond to her on their preferences. Class Parties: MALHORIE The dates are Winter Party Dec 12 and EOY May 29. Currently only 92 students have paid for parties, still a few more to log. Malhorie will run an incentive contest to get more numbers in November. She has had some ideas but wants to see the final budget numbers before chasing leads and getting quotes. Nicole will check the website to see if payment confirmations can go directly to the PTO Parties email address so that none are getting missed. Program Development: Fat Boys was a huge success, thank you to Dr Bolden and Mrs Border for wonderful participation. Have not heard yet how much money was raised. Next Spirit night is Sept 12th at Raising Canes. Ways & Means: The Fall Festival date is set for Oct 18th, a committee has been put together and needs your help. Please see the Sign Up link on the Take Action page. Hospitality: EMILY Hospitality is mostly providing lunches for our wonderful teachers, the next one is Oct 15th. Mostly she does all the work however sometimes needs volunteers to help set up on the morning of. If you have any ideas or connections or suggestions on restaurants or dietary specialties/needs, please get in touch. Junior Achievement: JANA All JA kits are ready and in the PTO room. Once you have signed up Jana will send you an email with all the information you need to proceed, providing her phone number as well if you have any questions. It takes 5 sessions of either 30 or 45 minutes depending on grade level. This program teaches economics and ties in extremely well with the existing curriculum. Your first step will be to email the teachers to coordinate a time that works best for them. Make sure Jana is CC’d on those emails and update her with your session times. If you have done the online training you do not have to do it again. Masterpiece Art: SUE ELLEN. Sue Ellen is new! Her goal is to get volunteers, then will periodically email them to remind those who haven’t set up a time with the teachers to do so. Can Dr Bolden possibly include the SignUp genius link on one of her newsletters to make sure it reaches ALL parents. D.A.D.S: KEVIN The aim of Dads Are Doing Something is to increase the number of male/Dad figures around the school. All are welcome Grandads, uncles, big brothers, any local and involved male figure. Will be moving this year to some more group duty activities rather than individually, in case some are holding back due to hesitation about being alone in a room with kids. Such as 2-4 Dads take over car duty, 2-4 dads do lunch duty. Kevin is considering doing an extra Hamburger cookout lunch this year. Can all of us please talk to males/Dad figures we know and encourage them to get involved. Sue Ellen’s husband wants to participate. Malhorie asked about time commitment. Kevin answered that it is extremely flexible. Car mornings is approx. 45 mins. Lunch can be 30 mins to 3 hours. Whatever time you can spare. Field Day: the date has been set for April 4th, 2025 Yearbook: only task right now is to upload photos. 14. New Business - Spirit Shirts update: NICOLE. We have sold 356 shirts. Need XS and S sizes which are coming on Sept 11 and will be distributed shortly after. -Malhorie: we are still missing 2 Spirit Night checks from last year, she has been constantly chasing them up. Altitude should be writing their check this week. Space Cowboys may be another 2-3 weeks as they made a mistake on the first check. -Mrs Scholl: Coffee with the Counselor. The entire weeks theme is ‘Start with Hello’ to encourage building friendships. 15. Principal & VP Remarks Dr Bolden first asked Vice Principal to introduce herself. Courtney has transferred from a FBISD middle school, she is the PBIS system head (Positive Behavior Incentive System is the digital reward system to replace Champ Bucks) students can use their points to shop for items either in class or at home. Half items will be treasure box type things, half will be bigger things they can save for like pie the principal, raffle items, extra screen time etc. The store opens Sept 16. Dr Bolden remarks: - Open House is tomorrow, 2 sessions starting at 5pm. We are keeping an eye on the weather. - Schoology: please all join and sign up. Newsletter is posted on Friday afternoons, usually before 12pm, so check it then. - CPAC: lots of staff members are doing great work, we can nominate teachers & staff for outstanding work. - Goals: teachers participated in lots of summer PD and there is more coming up. Accountability rating – the raw data is in and we are estimated to be at an 87B. Many reasons why, our goal is to move back up to A status. She and the team are giving teachers regular feedback and support. Providing additional coaching to ensure EVERYONE is growing. PLC is a focus, small group instruction is very important for ELAR and Math. Mrs Scholl has already identified students who need extra help and support and setting goals for them. Students are accessing Schoology and all info to know what they’re leaning and working on is there. - 5th grade End of Year party: there are some great ideas already from parents, she will direct them to us to we can work together with them. Leticia and Jana will be involved. 16. Additional Remarks Dominga – her 5th grader told her that the female PE teacher/assistant played a song with offensive words to it and got all the class up twerking and she felt very uncomfortable, and this is inappropriate. Dr Bolden will get to the bottom of it. Elaine – she has noticed that some Walkers are getting lost on their way home after school, she has helped a number of them. Is there more we can do to ensure their safety, can we set up a support group/meeting to address this. 2nd grade and lower do currently need to be handed off to a known parent/guardian which is the attempt to address that issue. 17. Meeting adjourned at 11.15am.
Summary of the month ended June 30, 2024: Collected: . $800.00= Yearbook . $338.00= 5th grade party . $12.00= Class parties - Other . $2.00= Donations $1,152.00 Paid: $0.00 Summary of the month ended May 31, 2024: Collected: . $551.00= 5th grade party . $177.99= Class parties - Other . $28.00= Yearbook . $10.00= Birthday Marquee $766.99 Paid: . $2,434.71= Class Parties . $2,347.41= 5th Grade Party/Graduation . $3,153.10= Grants . $1,966.89= Hospitality . $69.86= PBIS Incentives . $45.50= Vendors . $38.00= Yearbook Exp . $25.32= Paypal fees $10,080.79 Summary of the month ended April 30, 2024: Collected: . $1,558.14 = Spirit Nights . $348.00 = Refund from 1st grade field trip . $65.39 = Randall's . $220.00 = Yearbook - Family Ads . $168.00 = Shirts - 5th Grade . $12.00 = Shirts - Spirit . $85.00 = Donations . $10.00 = Birthday Marquee . $6.60 = Boxtops $2,473.13 Paid: . $1,892.00 = Field Trips . $1,326.27 = Grants . $915.18 = Spirit Night Tickets for cheer & choir . $914.41 = Shirts - 5th Grade . $478.30 = Taxes . $214.98 = VIPS . $199.00 = Hospitality . $196.67 = Yearbook . $36.00 = Field Day . $19.96 = Pay pal fees . $5.70 = Copies $6,198.47 Summary of the month ended March 31, 2024: Collected: . $270.51 = Boosterthon . $30.00 = Birthday Marquee . $297.50 = Refunds from 2nd & 4th grade field trips . $72.00 = Spirit Shirts . $1,898.00 = Spirit Nights . $11.00 = Spirit Items . $40.00 = Yearbook Family Ads . $504.00 = 5th grade spirit shirts . $12.00 = Class parties . $12.00 = PTO Membership Dues . $56.85 = Donations . $0.03 = Interest $3,203.89 Paid: . $11,111.56 = Boosterthon . $3,846.07 = Field Day . $792.00 = Field Trips . $392.21 = Grants . $60.62 = Copies . $23.13 = Pay pal fees $16,225.59 Summary of the month ended February 29, 2024: Collected: . $12,038.20 = Boosterthon . $24.00 = Spirit Shirts . $4.00 = Spirit Items . $0.02 = Interest $12,066.22 Paid: . $1,220.00 = Field Trips . $1,599.95 = Wishlist (laminator) . $26.88 = Photocopies . $438.62 = Grants . $128.85 = Multicultural Event . $77.32 = Hospitality . $2.03 = Pay pal fees $3,593.65 Summary of the month ended January 31, 2024: Collected: . $16,770.05 = Boosterthon . $1,090.00 = Tip Top Holiday Shop . $561.00 = CandyCane Grams . $60.00 = Birthday Marquee . $41.41 = Fall fundraiser . $36.65 = Spirit Nights . $28.00 = Spirit Items . $25.50 = Boxtops . $24.00 = Class parties . $6.00 = PTO Membership Dues . $0.77 = Donations . $0.09 = Interest $18,643.47 Paid: . $1,484.00 = Field Trips . $1,169.62 = PBIS Incentives . $845.63 = Grants . $624.00 = Website Host . $26.20 = Hospitality . $5.12 = Pay pal fees $4,154.57 Summary of the month ended December 31,2023: Collected: . $5,005.95 = Holiday Shop $5,005.95 Paid: . $8,099.18 = Holiday Shop . $1,402.11 = Class Parties . $1,097.50 = Field Trips . $820.44 = Hospitality . $419.30 = PBIS Incentives . $172.32 = Candy Cane Grams . $159.12 = PTO Shirts . $100.00 = Grants . $41.41 = Fall Fundraiser $12,311.38 Summary of the month ended November 30,2023: Collected: . $11,191.88 = Fall Festival . $3,001.00 = Tip Top Holiday Shop . $192.00 = Class Parties . $110.00 = Birthday Marquee . $108.00 = Spirit Shirts . $64.17 = Randall's . $60.00 = Donations . $35.00 = Membership Dues . $28.91 = Edukit . $8.00 = Spirit Items $14,798.96 Paid: . $557.80 = Pay Pal Fees . -$190.28 = Fall Fundraiser (returns) . $250.00 = Teacher of the Year . $36.25 = Grants . $28.64 = Copies $682.41 Summary of the month ended October 31,2023 ∙ $11.00 = PTO Membership ∙ $216.00 = Spirit Shirts ∙ $19.00 = Spirit Items ∙ $900.00 = Sponsorships ∙ $3638.16 = Fall Fundraiser ∙ $200.00 = Petty Cash (Fall Fundraiser) ∙ $94.87 = Edukit ∙ $248.96 = Hospitality (refund from Piada for missing items) ∙ $238.68 = Spirit Night ∙ $.39 = Interest ∙ $12.00 = Class Parties $ 6,190.40 Paid: ∙ $ 274.20 = Grants . $ 27.65 = Photo copies . $ 133.92 = VIPS breakfast . $1,084.85 = Hospitality . $ 2,000.00 = Petty Cash (Fall Fundraiser) . $3,059.08 = Fall Fundraiser ∙ $700.00 = Parties (carry over from last year's parties) ∙ $3,251.76 = Spirit and board shirts . $ 240.00 = SAILS/ABC Field Trip $ 8,971.46 Summary of the month ended September 30,2023 ∙ $650.00 = Birthday Marquee ∙ $820.00 = PTO Membership ∙ $4655.75 = Spirit Shirts ∙ $113.00 = Spirit Items ∙ $2,000.00 = Sponsorships ∙ $140.00 = Donations ∙ $150.00 = Petty Cash (Open House) ∙ $.38 = Interest ∙ $1380.00 = Class Parties $ 9,909.13 Paid: ∙ $ 2,000.00 = Booster Down payment . $ 4.65 = Photo copies . $ 87.80 = VIPS breakfast . $130.66 = Hospitality . $ 150.00 = Petty Cash (Open House) . $100.00 = Fall Fundraiser . $ 298.65 = Paypal Fees $ 2,771.76 Summary of the month ended August 31,2023 ∙ $70.00 = Birthday Marquee ∙ $120.00 = PTO Membership ∙ $264.00 = Spirit Shirts ∙ $6.00 = Spirit Items ∙ $1,350.00 = Sponsorships ∙ $39.00 = Donations ∙ $72.91 = Randalls GNP ∙ $665.00 = Spirit Night (Pho Shack) ∙ $100.00 = Edukit ∙ $150.00 = Petty Cash (Meet the Teacher) ∙ $120.00 = Class Parties $ 2,936.91 Paid: ∙ $ 715.04 = Sponsorship (car tags) . $ 75.77 = Photo copies . $ 75.00 = Insurance . $1,109.29 = Hospitality . $ 150.00 = Petty Cash (Meet the Teacher) . $ 80.00 = Taxes $ 2,205.10
AGENDA Brazos Bend Elementary PTO September 4, 2024 9:30am Location: Extended Day PRESIDENT/ VP REPORT ● Ally Theatre/Staging Stems Guest Speaker ● 2024 - 2025 Officer Introductions ● Communication ● Voting & Quorum ● Approve ByLaws ● Volunteer Guidelines TREASURER & FINANCIAL OFFICER ● Approve 2024 - 2025 Budget ● Approve Treasurer Notes - May & June ● Approve Previous Meeting Minutes - May CALENDAR ● September 5: Open House 5PM ● September 6: Grandparents Day Lunch ● September 12: Spirit Night: Cane’s 4PM - 8PM ● September 18: Coffee w/the Counselor 8:15AM ● September 20: Blood Drive 1PM - 4:30PM ● September 25: CPAC Meeting 5PM ● September 26: Early Release 12:05PM ● September 27: NO SCHOOL/ Professional Learning Day ● October: National Principal Month ● October 2: Custodian Appreciation Day ● October 9: PTO Meeting 6PM ● October 18: Fall Festival ● October 24: Fall Picture Day ● October 25: Fort Bend Education Foundation: Sugar Shindig ● November 4 - 8: Book Fair VOLUNTEER OPPORTUNITIES ● Friday Popcorn ● Room Ambassadors ● Library Support ● Drop Off/ Dismissal Duty COMMITTEE REMARKS ● Sponsorship ● Membership ● Class Parties Winter Party 12/20/24 EOY Party 5/29/25 ● Program Development Fat Boy’s Pizza $____________ Cane’s 9/12/24 4PM - 8PM ● Ways & Means Fall Festival ● Hospitality Next Lunch 10/15/24 ● Junior Achievement ● Masterpiece Art ● D.A.D.S ● Field Day 4/4/25 ● Yearbook NEW BUSINESS PRINCIPAL & VP REMARKS
BBE PTO MEETING MINUTES Wednesday May 8, 2024 9.30AM In Attendance: Sierra Jefferson, Kevin Sayre, Janet Livesey, Erin Grace, Elizabeth Miceli, Catherine Writer, Jana Ashchkar, Cyma Yousuf, Dr Felicia Bolden, Nicole Polit, Jennifer Scholl, Emily Hickman, Tara Phillips, Yasmin Arlsan, Dominga Silva, Laura Timmons 1.Sierra call to order 9.44am 2.Cyma summarized treasurer notes. Emily motions, Tara seconds, all in favor, motion to approve treasure notes passes. Approved. 3.Approve April meeting minutes. Nicole motions, Emily seconds, all in favor, motion to approve April meeting minutes passes. Approved. 4.Calendar: NEHS is confirmed at 8.30-10.00 5/24 – EOY lunch for teachers, will need volunteers 5.VIPS: download Signup Genius app, then automatically listed there. Summary of all opportunities available. Also listed on the PTO website under Take Action www.bbepto.org – Take Action link 6.Committee Remarks: P Development: Altitude we receive 20% back, haven’t heard from Space Cowboys yet. Total earned should be $27,11.47 plus SC and Altitude Yearbook: should receive before or on 5/20 and send home. 74 Hard, 77 Soft 22 ecopies = $495 profit. Membership: Dominga discussed her experience with a parent and not happy with PTO, thinks they ask too much. We post $$ online every month and are very transparent. Yasmin, need to educate more that what makes a good school, is a good PTO. Jana: beginning of August, let’s campaign about PTO, what is it, what we do…. Possibly a monthly video, what did PTO do this month, what did we do with your donations this month. Mrs Scholl: instead of parents donating they can ask a community member to donate items. International families –should we have a Whatsapp group, like a broadcast channel, and only Admins send info/broadcast. Right now only approx 250 parents opening her emails. Emily suggests a solution. Take top 5 languages. As PTO we could appointment a language representative/ambassador. Class Parties: 89 students signed up JA: no update MA: not completed – Varghese remains. Hospitality update: feedback form from staff to tailor future meals to their preferences. Today PTO donated, box lunches to grab and go, final PTO lunch will be 5/24, a food truck for 2 hours. 7.Principal & VP Remarks - BBE has been in the spotlight this year…..teacher of the year, principal of the year, bilingual of the year, MR H spotlight librarian nomination, Mr H won UIL coach of the year. - Cheer team: other schools are commenting and noticing and want to know what we’re doing right. - More parent involvement for instruction, multicultural timeline (Yasmin & Cyma), reading to primary kids. 30 mins kids read to adult. Pre-K, KG and 1 st . If not enough parents then def for KG. Reading program. Nothing formal, teachers next year want to partner 5 th and KG kids for reading. High schoolers have off periods who need hours, could they come and help? - Restroom etiquette: if your kiddos see something, tell their teacher. Need to figure out who these kids are that are mucking around to get help. - Chats with a consultant: should be a blue ribbon school which is a lot of work. Dr Bolden is going to do some research and stuff over the summer, us too. Let’s put in the work and try and get that ribbon! Already doing a lot of the work. Wants to work on attendance. We are at 95.45% attendance. Every day counts., hits their funding, hits the district funding. Nicole: info from Mrs Bishop. 10AM attendance counts. Bring your doctor notes. Religious holiday Eid is excused, waived. 8.New Business Elizabeth M asked about a shade cover for the playground. We did not purchase because it was included in a FBisd bond that was approved so is supposed to happen. Also the playground was locked over the weekend, a sign posted with open hours. Is it open those hours? Dr Bolden will put in a work order to make sure the timer is set correctly so it can be open on the weekends. 9. Sierra: order your Edu-Kit before June 7 th . Nicole update, so far we have sold 24 kits, bulk delivered to the school before school starts, pick up, take home and label. Last chance 6/8- 21, costs extra $12.95. Mrs Scholl – families who can’t afford it. She creates kits with gently used stuff or new stuff not used. Can we do a drive at the beginning of the year, donation kit. Edu-kit offers donation thing so PTO obtains funds to help families who can’t afford it. Will set up a box under the table in the lobby. 10. Confirm board for next year: Sierra, Nicole, Erin, Cyma, Emily, Munira, Dominga – VIPS Azin, Yasmin Technically need to vote every single person into position. Tara make a motion, Erin seconds. All in favor, none opposed, all new board members voted in. 11.Sierra adjourns meeting at 10.43am
